Newstaff Employment Services are looking to recruit an experienced Business & Administration Officer for their client based in Luton. Our client is a local charity and the role is initially for 6 weeks and should the candidate be successful there could be a potential permanent role either after 6 or 10 weeks. The role is over 30 hours a week and should the role become permanent a salary of £14,476 will be offered. This is an immediate start.
THE CANDIDATE WILL NEED TO BE DBS CHECKED ( HOWEVER THIS IS AN IMMEDIDATE START SO NEED TO SHOW CLEARANCE) DUE TO THE NATURE OF THE JOB, IT WILL BE NECESSARY FOR THE APPROPRIATE LEVEL OF CRIMINAL RECORD DISCLOSURE TO BE UNDERTAKEN.
The hours are as follows:
Thursday10am – 17.00pm
The candidate will be responsible for the provision of a central administrative support service to the Charity/Organisation in the delivery of key services in line with its aims, objectives and purpose.
The responsibilites of the role are:
To assist the Business & Finance Manager with the smooth running of the Administration functions of the Organisation.
To undertake research into the costs of office equipment and stationery and ensure that the best value is being achieved in the procurement of such items.
To assist with the running of regular team meetings; preparing agendas and other necessary papers ahead of the meeting and taking/circulating the minutes after each meeting.
To maintain accurate and efficient filing and information systems, on paper and on computer systems, relating to all aspects of administrative systems.
To work with the Social Media volunteers in creating and distributing a monthly internal newsletter. To be the first point of contact for all external business enquiries by email/telephone/visitor.
To implement a system for recording room bookings and overseeing that all rooms are kept to the required standard and that all meetings rooms are set up (venue hire)
To process incoming volunteers & staff through reference requests and DBS checks, ensuring all records of these are kept up to date.
To process annual leave entitlement at the beginning of each leave year and process onto the Oasis Staff Management system.
Dealing with registration, membership and subscription renewals. Ensure that all staff ID and posters are kept updated.
To keep and maintain the log of employee equipment. Ensure all office and general area noticeboards are kept up to date with the relevant notices and material.
Hold the diaries for the senior management team.
Dealing with donations offers and liaising with the Business Development officer/ support team.
Ensuring staff, clients and visitors sign in and out of the building. Handle key and fob management for staff.
Carry out walkabouts for new staff ensuring that they have understood the locking up procedures and ensure that staff and visitors know what to do in case of a fire.
To prepare all marketing material and publications; undertaking research to ensure that these are produced at appropriate levels to achieve the best rate, whilst maintaining an excellent standard of quality.
To work with the Social Media volunteers ensuring the Organisation’s website is continually updated and reflects the current status of the Organisation
To appropriately utilise social media e.g. Twitter to communicate about the activities undertaken by the Organisation.
To develop and distribute fund-raising material to approved fund-raisers and locations
Should you be interested in this role, please send your CV to Clare.Cook@Newstaffemployment.co.uk